Services & scope of work
Contract-to-close administrative support
Bluegrass operates as an unlicensed transaction coordinator: we handle administration, organization, and coordination so licensed professionals can stay focused on clients.
Core administrative services
Included on every transaction
File setup & organization
Open and organize the transaction file after executed documents are received from the licensed professional, and upload everything into brokerage-approved systems.
Timelines & deadline tracking
Build transaction timelines and internal deadline trackers from the dates supplied in the transaction documents, so nothing quietly slips.
Document & signature follow-up
Track receipt of signatures and missing administrative documents, and send administrative reminders and status requests.
Third-party coordination
Coordinate scheduling with title companies, lenders, inspectors, appraisers, and closing offices at the direction of the licensed professional.
Compliance checklists
Maintain brokerage-provided compliance checklists and keep the file audit-ready throughout the transaction.
Closing & post-closing
Coordinate final-walkthrough and closing logistics, prepare administrative closing checklists, and organize the post-closing file.
Questions involving negotiation, legal interpretation, brokerage advice, disclosure, agency, or substantive contract decisions are escalated to the licensed agent or broker.
How it works
A predictable path from contract to close
01
Executed contract received
You send the executed documents. We open the file, confirm what's on hand, and identify what's missing.
02
File setup & timeline built
Documents are uploaded and organized in brokerage-approved systems, and a deadline tracker is built from the contract dates.
03
Coordination in motion
Inspection, appraisal, lender, and title scheduling is coordinated at your direction, with administrative reminders sent as dates approach.
04
Closing & post-closing
Final walkthrough and closing logistics are coordinated, the compliance checklist is completed, and the post-closing file is organized.
What Bluegrass does not do
As an unlicensed transaction coordinator, Bluegrass does not perform activities reserved to licensed real estate professionals.
- Negotiate price, repairs, concessions, commissions, possession, or other contract terms
- Advise a consumer on what contractual position to accept or reject
- Interpret contract language as legal or real-estate advice
- Hold itself out as a broker, sales associate, REALTOR®, or brokerage
- Solicit or procure buyers, sellers, landlords, or tenants for brokerage compensation
- Show property or perform activities reserved to licensed persons
- Alter brokerage forms or draft substantive contract terms
Get started
Every file organized. Every deadline visible. Every closing supported.
Flat-fee packages from $399 per transaction.
